SMS is designed to manage all business aspects of school administration, from student registrations to resource management, accounting, and performance analysis.

Aim

The aim of this software application is to: -

• Facilitate the capturing, management, and presentation of data pertaining to a student.
• To simplify procedures, optimize resources and economize in institute management.
• To dynamically update the performance of students and present it lucidly.
• To generate timetable automatically.
• A Complete Accounts Module. This module can handle the most difficult jobs of School Management.
• A Complete HRMS (Human Resource Management Software) Module that extends the reach of Human Resource information throughout the institution.
  
• An Inventory module provided for Library as well as Laboratory, which facilitates the tracking of the assets, generates purchase order.

The ultimate school administration software, "SMS" streamlines student registration and operational management by providing schools with the following capabilities:

Salient Features include:

1) Student Management

· Generate invoices and track payments for students.

· Track student attendance, progression of student proficiency, examinations taken and student marks.

The core responsibility of this module is to keep track of all the information related with the student right from his admission to discharge.

· Maintains academic records of students

· Student’s Personal Information

· Provide the Student Attendance Register

· Generate Student’s Certificate such as,

· Transfer/Leaving Certificate

· Bonafide Certificate


2) School Management

· Attendance and Marks - SMS allows teachers to easily enter student marks and to take attendance.

· Progress Reports - Student Progress reports can be generated at the click of a button.


3) Library Management

Library management includes an Inventory Management System where in you can view the stock Information, Store Ledger, Purchase Requisition, Purchase Voucher

The purpose of this module is to take care of school library inventory system. The module keeps track of books issued, purchased and its availability. It maintains records of vendor information, their books and orders. The module assists in generating purchase orders.

· Keep the Record of Vendors and their Products

· Generates Purchase Order

Library Management offers an extensive range of built-in reports, some of which include:

ALL LIBRARY ITEMS REPORT - Sorted by the field of your choice.
ALL LIBRARY ITEMS - Sorted by category/subcategory.
ALL BORROWED ITEMS Report
ALL PAST DUE ITEMS Report

· Check-In and Check-Out

Here the details about the student borrowing and returning the books are captured.

These screens are clearly marked showing the user what to do, and offer all of the information a person will need during the check-in and check-out process.

There is also a facility to view the past due items of the students as well as the teachers. The attendant will then have the option to send reminders or to generate an invoice for past due items, and accept payment against the invoice.

· Simple Search Module
There is also a simple search module where in we can search for a book, author, student or teacher and view the reports for the same.


4) Laboratory Management

Laboratory management includes an Inventory Management System where in you can view the stock Information, Store Ledger, Purchase Requisition, Purchase Voucher.

The purpose of this module is to take care of school laboratory inventory system. The module keeps track of equipment purchased and its availability. It maintains records of vendor information, their products and orders. The module assists in generating purchase orders.

· Keep the Record of Suppliers and their Product

· Generates Purchase Order


5) Timetable Generation

The Timetable is carefully designed to generate automatically and accurately.

It handles these tasks:

· Entering basic data: standards, divisions, teachers, subjects, chapter details, school week, start and stop times, length of a period, recess taken after how many periods, time taken for a particular chapter to get completed etc.

· Defining timetable constraints: availability of resources (teacher, subject), various teacher/form-related limits (lunch breaks, recess...) and many more...

· Generating timetable: Program contains very powerful automatic generator algorithm. It can generate your timetable in a few minutes without leaving any unset card. You can then improve your constraints to create an even better timetable.

· Care is taken so that there is no clashing of lectures to be taken by the same teacher for different class.

· You can print your timetable. The program automatically creates timetables for each standard, teacher. You can specify the teachers or standards you want to print for each timetable.


6) Accounting and reporting

The accounting system has been categorized as following.

· Fee collection: Fee collection system keeps track of incremental fees collection and then posts the collected fees to Accounts module.

· Account: SMS provides the valuable account tool to school. It generates several reports :

· Cash Book and Bank Book

· Receipts and Payments

· Income and Expenditure

· Trial Balance and Balance Sheet



Main Features:

Operations

· General receipt entry

· Payment Entry

· Journal ,Contra Vouchers

· Credit Note, Debit Note Vouchers

· Income, Expense Vouchers

· Cost Center Concept


Reports

· Cash/Bank books (periodic & monthly)

· JV, Income, Expense, Contra Register

· Ledgers

· Trial Balance

· Profit and loss

· Balance Sheet

· Bank Reconciliation statement

· Ageing Analysis

· TDS certificate printing


Special Features

· Automated TDS Calculations

· TDS certificate generation

· Drill Down feature for various Accounting Reports.

· N years Reports for Trial Balance, Balance Sheet, profit and loss statements

· Inventory (For Trading Company)

· Store Management

· Purchase Voucher

· Sales Voucher

· Store Ledger

· Graphical Representation for Sales and Purchase entry


Fixed Assets Register

· Branchwise Asset Entry

· Departmentwise, Locationwise asset entry module

· Purchasing Assets

· Automated depreciation calculation depending upon depreciation method e.g. WDV, SL, Depreciation as per IT

· Fixed Asset Register Report

· Fixed Asset Search Report


7) HRMS (Human Resource Management System)

The HRMS module is a comprehensive Human Resource Management System that extends the reach of Human Resource information throughout the organization. The module facilitates the decision making process and the efficient completion of administrative tasks. The Payroll system maintains information such as Leave records, attendance, savings and salaries.

· Generate pay slip for each employee

· Generates Pay Sheet

· Maintains employee wise payroll information

· Employee Master entry in interactive modes

· Salary Structure

· Defining of public holidays

· Leave Records

· Provident Fund calculation

· Leave Travel Allowance calculation

· Income Tax Projections and calculations

· THE PAYROLL REPORTS include

· Pay slips –Department-wise etc.

· Salary Register

· Payroll summary with detailed JV printing

· Cheque Printing

· Letters of increments to employees

· Leave card report

· Issue of Form 16


· THE LOAN ADMINISTRATION module includes

· Calculation of various types of Loans

· Interest calculations

· Deduction of installments from salary and/or Bonus

· Yearly loan status statement to employees


· THE LEAVE ADMINISTRATION module includes

· Leave application and sanctioning

· Leave balance reporting

· Employee-wise frequency analysis of leave taken


· OTHER FEATURES INCLUDE

· Recruitment

· Databank of candidates qualifications, experience, projects etc.

· Offer letter

· Appointment letter

· Employee database

· Interview details

· Confirmations

· Appraisals, performance history, targets and goals

· Promotions

· Increments